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Adopted
July 9, 1997
PREAMBLE
We,
the law enforcement officers of
the
United States and the District of Columbia, do hereby associate our
Lodge
with the Grand Lodge for the following purposes:
To support
and defend the
Constitution of the United States; to inculcate loyalty and allegiance
to the United States of America; to promote and foster the enforcement
of law and order; to improve the individual proficiency of our members
in the performance of their duties; to encourage social, charitable and
educational activities among law enforcement officers; to improve pay,
benefits and working
conditions for law enforcement officers; to include, to the extent
authorized
by law, the formation of Labor Committees within the Lodge to function
as labor organizations and to engage in collective bargaining; to
advocate
and strive for uniform application of the civil service merit system
for
appointment and promotion; to create a tradition of esprit de corps
insuring
fidelity to duty under all conditions and circumstances; to cultivate a
spirit of fraternalism and mutual helpfulness among our members and the
people we serve; to increase the efficiency of the law enforcement
profession
and thus more firmly establish the confidence of the public in the
service
dedicated to the protection of life and property.
Whenever, in the
Constitution and By-laws, "man" or "men" or related
pronouns appear, either as words or as parts of words, (other than with
obvious reference to a named individual) they have been used for
literary purposes and are meant for their generic sense (i.e., to
include all
humankind, both male and female.)
Article 1 (Name)
| SECTION 1 |
The
Lodge shall be known
as the Jerrard F. Young Lodge #1 of the District of Columbia. It
shall consist of such organizations as are admitted to membership and
conform to its rules and regulations.
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SECTION
2
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The
Constitution and
By-laws as set forth herein shall be applicable to and govern the
conduct of the Jerrard F. Young Lodge #1.
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SECTION
3
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The
right to authorize,
control and restrict the use of the Lodge's name shall lie exclusively
with the Board of Directors.
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Article 2
(Character)
| SECTION 1 |
The
Lodge is an
organization of law enforcement officers to include the sworn members
of law enforcement agencies headquartered in the District of Columbia
which have the power of arrest when on and off duty. (Nothing set forth
herein shall be construed to eliminate any organization currently a
part of the Jerrard F. Young Lodge #1.)
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SECTION
2
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The
General Membership
shall have the right to approve or disapprove any new police
organization requesting to join the Jerrard F. Young Lodge #1. A
majority rules.
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SECTION
3
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The
Lodge shall not engage
in unlawful strikes or other unlawful activity.
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SECTION
4
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This
Constitution
shall be the fundamental law of the Lodge, and together with the
By-laws
enacted in conformance therewith and the Rituals adopted, shall govern
the conduct of the Lodge.
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Article 3
(Definitions)
SECTION 1
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As
used herein, the
following terms, phrases or words shall be defined as follows:
A. "Ad-hoc
committee" is a
committee formed for a specific purpose and shall be composed
of an odd number not less than three (3) members appointed by the
President and Vice-president.
B. "Agency
Trustee" shall
mean a representative elected from within a member agency having at
least ten members.
C. "Board
of Directors"
shall mean and consist of the elected officers, the immediate past
president of this Lodge, the Chairperson of each certified labor
committee and
the agency trustees.
D. "Board
of Trustees"
shall consist of the three Trustees-at-Large.
E. "Elected
officers" shall
mean and consist of a President, Vice-president, Recording Secretary,
Financial Secretary, Treasurer, Conductor, two (2) Guards, three (3)
Trustees-at-Large and a Chaplain.
F. "Full-time
employed"
shall mean law enforcement officers that are engaged in such employment
as their full-time occupation.
G. "Good
Cause" shall mean
nonfeasance, malfeasance, dishonesty, or refusal to carry
out the will of the general membership.
H. "Labor
Committee" shall
mean sworn members of a law enforcement organization eligible for
membership in the Lodge, which employees are members of a single
certified or certifiable bargaining unit within the employing law
enforcement organization.
I. "Labor
Committee Chairman"
shall mean the chief executive officer or Chairperson
of a labor committee.
J. "Member
in good standing"
shall mean a member who has paid all dues and assessments due and
payable to the Lodge, and
who is
not more than thirty (30)
days in arrears of such payments as of the date specified for the
payments thereof.
K. "Member
not in good standing"
shall mean a member whose dues are in arrears more than thirty (30)
days and less than ninety (90) days.
L. "Standing
Committee"
shall mean a permanent committee named in the by-laws consisting of an
odd number of members.
M. "Sworn
members" shall
mean a regularly employed law enforcement officer having the power of
arrest on and off duty. |
Article 4
(Membership)
| SECTION 1 |
Any
regularly appointed
and/or full time law enforcement officer or sworn member of the
agencies included in Article II, Section 1., shall be eligible for
membership
in the Jerrard F. Young Lodge #1, subject to provisions of the
Constitution and the By-laws of the Lodge. The term "full time" means
law enforcement officers who are engaged in such employment as their
principal source of livelihood and who qualify under Article II,
Section 1.
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SECTION
2
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Membership
shall be open
to every eligible person without discrimination or penalty by reason of
age, sex, race, national origin, religious or political convictions, or
any other grounds prohibited by applicable law within the District of
Columbia.
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SECTION
3
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The
Lodge shall deny
membership to anyone who is a member of the Communist Party or of any
other organization which advocates the abolition or destruction of the
government by illegal means, and membership shall be denied to any
person identified with corrupt influences, pursuant to applicable law.
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SECTION
4
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There
shall be three
classes of membership: active, retired and honorary:
Active
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Active
membership
shall be comprised of regularly appointed law enforcement officers or
retired law enforcement officers of member organizations.
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Retired
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Retired
membership
shall be comprised of retired regularly appointed or elected law
enforcement officers who withdraw from active membership upon or after
retirement from their law enforcement agency.
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Honorary
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Honorary
members are
defined as those individuals who have been recognized by the Board of
Directors as giving of their time and resources to the Lodge. The
President shall have the discretion of recommending honorary members to
the Board of Directors for approval. Honorary members shall not be
permitted to
vote or hold office in the Lodge.
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SECTION
5
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Any
member who leaves law
enforcement, other than retiring, shall lose his active membership, and
may become an associate member if application is made in writing and
approved by the general membership.
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SECTION
6
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No
person shall be
simultaneously a member of more than one lodge of the Fraternal Order
of Police.
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SECTION
7
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Persons
wishing to apply
for membership in the Lodge shall do so by completing the appropriate
written application. Admission to membership is subject to approval by
the membership committee, receipt of the required dues and fees, and
adherence to the Constitution/By-laws and applicable rules and
regulations.
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ARTICLE 5
(Organization)
SECTION 1
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The
Jerrard F. Young Lodge
# 1 shall consist of such organizations as are admitted to membership
and conform to its rules and regulations.
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SECTION
2
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Within
the Lodge there may
be formed one or more Labor Committees which are certified or
certifiable bargaining units.
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SECTION
3
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Within
the Lodge there may
be formed Auxiliaries to the Jerrard F. Young Lodge #1, District of
Columbia. Such Auxiliaries shall be known as Fraternal Order of Police,
Jerrad F. Young Auxiliaries and may function as subordinate lodges.
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SECTION
4
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Within
the Lodge there may
be formed Associate Lodges to the Jerrard F. Young Lodge #1, District
of Columbia. Such Associate Lodges shall be known as Fraternal Order of
Police, Jerrad F. Young Associates and may function as subordinate
lodges.
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ARTICLE 6 (Elected
Officers)
SECTION 1
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The
elected Officers of
the Jerrard F. Young Lodge #1 shall consist of the President,
Vice-president, Recording Secretary, Financial Secretary, Treasurer,
Conductor, Inner Guard and Outer Guard, three (3) Trustees-at-Large and
a Chaplain.
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SECTION
2
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The
President, upon
petition from a majority of the elected officers, shall call an
emergency meeting of Board of Directors.
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ARTICLE 7 (Board of
Directors)
SECTION 1
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The
Board of Directors of
the Jerrard F. Young Lodge #1 shall be composed of the elected
officers, the immediate past president of this Lodge, the Chairperson
of each certified labor committee and the Agency Trustees.
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SECTION
2
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The
Board of Directors of
the Jerrard F. Young Lodge #1 shall meet at least once a month and
shall have the majority of the elected officers present to constitute a
quorum for transacting the business of the Lodge. In the event a quorum
is not present, a lesser number may adjourn the meeting to some future
time within thirty (30) days.
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SECTION
3
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The
Board of Directors
shall have and exercise all administrative powers of the Lodge and have
the authority to transact business to accomplish the aims and
objectives of the membership in accordance with this Constitution and
By-laws.
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SECTION
4
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Any
vacancy in any office
of the Board of Directors, except Chairpersons of Labor Committees and
Agency Trustees shall be filled by the President with the approval of
the majority of the remaining members of the Board of Directors.
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SECTION
5
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The
expenses of the
members of the Board of Directors and the Delegates of this Lodge
attending meetings or conferences may be paid by the Lodge.
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SECTION
6
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The
District of Columbia
National Trustee shall be notified of and be provided the opportunity
to attend and participate in all Jerrard F. Young Lodge #1 Board of
Directors meetings. The District of Columbia National Trustee shall not
have a vote.
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ARTICLE 8 (President)
| SECTION 1 |
The
President shall be the
Chief Executive Officer of the Lodge.
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SECTION
2
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The
President shall
preside at all meetings of the Lodge, and shall have general management
of the business of the Lodge, and shall see that all orders and
resolutions of the Board of Directors are carried into effect.
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SECTION
3
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The
President, together
with the Recording Secretary and Financial Secretary, shall execute
any and all contracts that may be authorized by the Board of Directors.
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SECTION
4
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The
President shall be an
ex-officio member of all standing committees. (Excluding Labor
Committees)
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SECTION
5
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The
President shall have
the power to appoint a majority of any committees to inquire into any
affair or matter affecting or concerning the Lodge. (Excluding Labor
Committees).
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SECTION
6
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The
President shall have
the authority to call a special or emergency meeting of the Lodge
membership or of the Board of Directors when he deems it necessary for
the good of the Lodge.
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SECTION
7
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The
President shall, at
each meeting of the Board of Directors or Lodge, submit a complete and
comprehensive report of the official business transacted by him
subsequent to the last meeting, together with such recommendations as
he may deem
advisable.
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SECTION
8
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The
President shall at the
expiration of his term of office or termination thereof for any reason,
convey to his successor all unfinished business of the Lodge within ten
(10) days thereafter. The President shall deliver all books, documents,
records, paraphernalia, equipment and all other Lodge
property in his possession, and shall require and receive a receipt
from his successor for same.
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SECTION
9
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The
President shall have
the authority, when countersigned by the Treasurer and/or Financial
Secretary and/or Recording Secretary, to draw, sign, and issue checks,
drafts and money orders for the withdrawal of Lodge funds for the
prompt payment of all lawful obligations of this Lodge.
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SECTION
10
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The
President shall have
the authority to appoint a parliamentarian with the approval of
the Board of Directors.
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SECTION
11
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The
President shall
furnish a bond for the faithful performance of his duties performed
by his office. Such form and amount as approved by the Board of
Directors shall be paid for by the Lodge.
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ARTICLE 9 (Immediate
Past President)
| SECTION 1 |
The
Immediate
Past-President shall assist the President and the members of the Board
of Directors
in the performance of their respective duties.
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SECTION
2
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The
Immediate
Past-President may attend the meetings of the Lodge and the Board of
Directors.
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SECTION
3
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The
Immediate
Past-President shall be deemed a member of the Board of Directors and
entitled to cast a vote.
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SECTION
4
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The
Immediate
Past-President shall execute any or such assignments as may be ordered
by the President or the Board of Directors.
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ARTICLE 10
(Vice President)
| SECTION 1 |
The
Vice-president shall
attend the meetings of the Lodge and the Board of Directors, and shall
preside at those meetings in the absence of the President.
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SECTION
2
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The
Vice-president shall
have the authority to perform the duties of the President during his
absence.
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SECTION
3
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The
Vice-president shall
have the power to appoint the minority of any or all committees.
(Excluding Labor Committees)
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SECTION
4
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The
Vice-president shall
execute any or such assignments as may be ordered by the President or
the Board of Directors.
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SECTION
5
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The
Vice-president shall
be declared the President in the event the office of the President
becomes vacant for any reason.
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SECTION
6
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he
Vice-president
shall at the expiration of his term of office or termination thereof
for any reason, convey to his successor all unfinished business of the
Lodge within ten (10) days thereafter. The Vice-president shall also
deliver
all books, documents,
records,
paraphernalia,
equipment and all other Lodge property in his possession, and shall
require
and receive a receipt from his successor for same.
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ARTICLE 11
(Recording Secretary)
SECTION 1
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The
Recording Secretary
shall have custody of all books, records, documents, the Seal of the
Lodge and all equipment and paraphernalia pertaining to his duties
under
the general authority of the President and the Board of Directors.
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SECTION
2
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The
Recording Secretary
shall record and transcribe all minutes of the Board of Directors and
general membership meetings, and submit same for approval or rejection
at the next respective meeting.
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| SECTION
3 |
The
Recording Secretary
shall conduct the general correspondence of the Lodge.
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SECTION
4
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The
Recording Secretary
shall be the official custodian of the Constitution and the by-laws,
which shall be authenticated by the Seal of the Lodge and signature of
the President.
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SECTION
5
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The
Recording Secretary
shall at the expiration of his term of office or termination thereof
for any reason, convey to his successor all unfinished business of the
Lodge within ten (10) days thereafter; the Recording Secretary shall
also
deliver all books, documents, records, paraphernalia, equipment and all
other Lodge property in his possession and shall require and receive a
receipt from his successor for same.
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SECTION
6
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The
Recording Secretary
shall execute any such assignments as may be ordered by the President,
Vice-president or the Board of Directors.
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SECTION
7
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The
Recording Secretary
and Financial Secretary shall, together with the President, execute
any and all contracts that may be authorized by the Board of Directors.
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SECTION
8
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The
Recording Secretary
shall have the authority, when countersigned by the President and/or
Financial Secretary and/or Treasurer, to draw, sign, and issue checks,
drafts and money orders for the withdrawal of Lodge funds for the
prompt
payment of all lawful obligations of this Lodge.
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ARTICLE 12
(Financial Secretary)
| SECTION 1 |
The
Financial Secretary
shall have charge of the financial records of the Lodge including all
books, cards and papers showing the payments and non-payments of dues
and/or assessments by members of the Lodge.
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SECTION
2
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The
Financial Secretary's
books shall be open for inspection by any member of the Board of
Directors.
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SECTION
3
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The
Financial Secretary
shall at the expiration of his term of office or termination thereof
for any reason, convey to his successor all unfinished business of the
Lodge within ten (10) days thereafter; the Financial Secretary shall
also
deliver all books, documents, records, paraphernalia, equipment and all
other Lodge property in his possession, and shall require and receive
a receipt from his successor for same.
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SECTION
4
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The
Financial Secretary
and Recording Secretary shall, together with the President, execute
any and all contracts that may be authorized by the Board of Directors.
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SECTION
5
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The
Financial Secretary
shall have the authority, when countersigned by the President and/or
Treasurer and/or Recording Secretary, to draw, sign, and issue checks,
drafts and money orders for the withdrawal of Lodge funds for the
prompt
payment of all lawful obligations of this Lodge.
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ARTICLE 13
(Treasurer)
SECTION 1
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The
Treasurer shall
receive and take charge of all monies belonging to the Lodge.
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SECTION
2
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The
Treasurer shall keep
accurate records of all receipts and disbursements which shall be made
available at all times for examination by any member of the Board
of Directors.
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SECTION
3
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The
Treasurer shall have
the authority, when countersigned by the President and/or Financial
Secretary and/or Recording Secretary, to draw, sign, and issue checks,
drafts and money orders for the withdrawal of Lodge funds for the
prompt payment of all lawful obligations of this Lodge.
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SECTION
3
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The
Treasurer shall at the
expiration of his term of office or termination thereof for any reason,
convey to his successor all unfinished business of the Lodge within ten
(10) days thereafter; the Treasurer shall also deliver all books,
documents, records, paraphernalia, equipment and all other Lodge
property in his possession, and shall require and receive a receipt
from his successor for same.
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ARTICLE 14
(Conductor)
SECTION 1
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The
Conductor shall
examine dues cards of officers and members, ascertaining that all
present at the meeting are in good standing, take up the password and
report
to the President.
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ARTICLE 15 (Guard)
SECTION 1
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There
shall be two (2)
Guards known as the Outer Guard and the Inner Guard, who shall have
charge and control of the Lodge hall or meeting place.
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ARTICLE 16
(Chaplain)
SECTION 1
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The
Chaplain shall offer
the opening and closing prayer at all meetings and render such
assistance as may be necessary in times of illness and bereavement to
the members in need.
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ARTICLE 17
(Trustees-at-Large)
SECTION 1
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The
Trustees-at-large
shall constitute a board which shall be known as the Board of Trustees.
They shall elect from among their own number, by voice vote or by show
of hand, one member to be known as Chairman of the Board of Trustees.
They shall perform duties as described in Article XVII of the By-laws.
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ARTICLE 18 (Agency
Trustees)
SECTION 1
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Agency trustees shall be
composed of those members who are elected by their respective agencies
who qualify to elect a Trustee to the Board of Directors. These
trustees shall be elected in November of the odd number year and shall
be installed in January of the forthcoming year.
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ARTICLE 19
(Delegates)
SECTION 1
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Delegates
to the
Grand Lodge meetings or conferences shall be elected for a term of two
years in the manner and at the time provided by within the By-laws.
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ARTICLE 20 (General
Counsel)
SECTION 1
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There
shall be a
General Legal Counsel retained on an annual basis who shall be
designated
by the President with the approval of the Board of Directors.
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ARTICLE 21 (Standing
Committees)
SECTION 1
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There
shall be five (5)
standing committees: Legal Aid Committee; Membership Committee;
Constitution and By-laws Committee; Financial Assistance Committee and
Legislative Committee.
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SECTION
2
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The
membership of each
standing committee shall be an odd number as specified by the Board of
Directors, with the President appointing the majority, and the
Vice-president appointing the minority. All appointments to a standing
committee must be approved by the Board of Directors.
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SECTION
3
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Once
appointed, a member
retains his position on the committee for the term of the Board of
Directors, or until such time as he resigns or is removed for cause by
the Board of Directors.
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ARTICLE 22 (Labor
Committees)
SECTION
1
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There
may be formed within
the Lodge one or more Labor Committees. Each such committee shall
consist of the employees of a law enforcement organization eligible for
membership in the Lodge, which employees are members of a single
certified or certifiable bargaining unit within the law enforcement
organization.
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SECTION 2
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Each
Labor Committee
formed within the Lodge shall exist and operate for the purpose of
representing the employees in the bargaining unit, including
negotiating a collective bargaining agreement with the employer on
behalf of unit members, and
otherwise functioning as a labor organization to improve the pay,
benefits
and working conditions of the unit members, as authorized by applicable
law. Each Labor Committee must seek and obtain certification to
represent
its members from the applicable certifying authority for the employing
organization.
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SECTION
3
|
Membership
within
any particular Labor Committee shall be based solely on the criteria
of employment and applicable law, and no candidate for membership or
office within such Labor Committee shall be barred or penalized by
reason
of age, sex, race, national origin, religious or political conviction,
or any criteria prohibited by law.
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SECTION
4
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Each
Labor Committee
formed within the Lodge may adopt its own charter, by-laws, rules,
regulations and procedures, provided that:
A.
Such charter, by-laws,
rules, regulations and procedures comply with the applicable laws,
rules and regulations governing the conduct of labor organizations
within the applicable jurisdiction;
B.
Such charter, by-laws,
rules, regulations and procedures do not conflict with the Constitution
of the Lodge, unless required by applicable law;
C. To
the extent that a Labor
Committee does not adopt its own charter, by-laws, rules, regulations
and procedures, its operation shall be governed by the applicable provisions of the Lodge
Constitution and
By-laws, unless such are in conflict with applicable law or regulation;
D.
Copies of proposed charters,
by-laws, rules, regulations and procedures, and amendments thereto,
must be submitted to
the Lodge for review
and approval in conformity with the standards established herein;
E. No
Labor Committee shall
make contracts or incur liabilities on behalf of the Lodge unless
authorized in writing to do so by the Lodge, and the Lodge is not
liable under such agreement unless they were so authorized;
F.
Each Labor Committee shall
ensure that its members are provided with a copy of the current
collective bargaining agreement applicable to those members; and a copy
of the Lodge Constitution, By-laws and the Labor Committee's charter,
where
applicable, upon request.
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SECTION
5
|
Each
Labor Committee
(hereinafter referred to as a "unit") formed within the Lodge shall
organize itself to operate democratically through the election of
officers by means of periodic elections subject to recognized
safeguards and provisions to ensure the right of all members of the
unit to participate in the nominating and electoral process.
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SECTION
6
|
Each
unit shall maintain
fiscal integrity in the conduct of its affairs, include provisions for
accounting and financial controls, reports or summaries to members.
Officers and agents of a unit are prohibited from having businesses or
financial interests which conflict with their duty to the organization
and its members. No person identified with corrupt influences, pursuant
to applicable law, shall be an officer in a unit. The financial records
of each unit shall be submitted to designated agents of the Lodge upon
request of the Lodge, and such records shall be kept in accordance with
procedures acceptable to
the Lodge. Each unit shall cause an audit of its financial books,
records and funds to be made annually for its fiscal year by an
independent professional accountant designated by the unit or its
governing body. Audits shall be in accordance with standard accounting
procedures and shall be available to the membership of the unit, and a
copy of the audit shall be sent to the Lodge within thirty (30) days of
its completion. All unit officers and
employers authorized to sign checks upon unit funds or handling of unit
monies
shall be bonded in amounts and in a manner designated by the unit or
its
governing body.
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SECTION
7
|
Dues
and other assessments
shall be applied in a uniform manner to all members of a unit in
accordance with applicable provisions of law and the By-laws of each
Labor Committee. From the amount collected as dues or assessments from
each member of a unit, an amount equal to the annual dues of the Lodge
shall be paid to the Lodge unless a unit member specifically declines
to join the Lodge. Payment of such fee shall entitle each member of a
unit to full membership in the Lodge, according to their status, upon
application by the member and approval by the Lodge. Units and the
Lodge may enter into agreements for the provision of services and the
payment of fees as may be determined by the unit and the Lodge,
provided that any such agreements are disclosed to the members and are
not contrary to applicable law.
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SECTION
8
|
Units
shall hold
periodic general membership meetings on a regular basis which meetings
shall be announced in advance and open to all members of the unit.
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SECTION
9
|
Each unit shall establish
procedures securing the right of all members to fair and equal
treatment under the governing rules of the unit, and to fair process in
disciplinary proceedings.
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SECTION
10
|
Each
Labor Committee
formed within the Lodge shall at all times conduct its operations in
a democratic manner, acting in the best interests of its members, and
in conformity with the Lodge Constitution/By-laws and applicable law.
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ARTICLE 23
(Auxiliaries)
SECTION 1
|
This
Lodge recognizes,
acknowledges and validates Auxiliaries to the Jerrard F. Young Lodge
#1, District of Columbia. Such Auxiliaries shall be known as Fraternal
Order of Police, Jerrad F. Young Auxiliaries and may function as
subordinate lodges. Such Auxiliaries shall be subject to the control
and supervision of this Lodge and shall conform to and be governed by
this Constitution and the By-laws thereof.
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ARTICLE 24
(Associates)
SECTION 1
|
This
Lodge recognizes,
acknowledges and validates Associate Lodges to the Jerrard F. Young
Lodge #1, District of Columbia. Such Associate Lodges shall be known
as Fraternal Order of Police, Jerrad F. Young Associates and may
function
as subordinate lodges. Such Associate Lodges shall be subject to the
control and supervision of this Lodge and shall conform to and be
governed
by this Constitution and the By-laws thereof.
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ARTICLE 25
(Discipline)
SECTION 1
|
Any
member in arrears of
payments of dues or assessments more than ninety (90) days shall be
automatically suspended and shall be denied the Lodge benefits and
privileges. Any such member suspended under this section must re-apply
for Active Membership.
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SECTION
2
|
Any
member who is
"not in good standing" may be restored to "Good Standing" by payment
of all amounts due. Such member may be required to pay up to one year's
dues in advance if such recommendation is made by the Membership
Committee and approved by the Board of Directors.
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ARTICLE 26 (Legal
Aid)
SECTION 1
|
There
shall be a
legal aid committee the purpose of which shall be to assist in the
establishment and coordination of any legal aid plan(s) as may from
time to time be adopted by the Board of Directors.
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SECTION
2
|
No
attorney other than
those approved by the Board of Directors shall be retained for legal
aid request.
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ARTICLE 27 (Order of
Business)
SECTION 1
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There
shall be an official
order of business by which the meetings of Lodge D.C. 1 shall be
conducted. This order shall be established by and described in the
By-laws.
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ARTICLE 28
(Parliamentary Procedure)
SECTION 1
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Except
as provided in the
Constitution and By-laws, the latest edition of "Roberts Rules
of Order" shall govern the conduct and deliberations of the Board of
Directors, the general membership and all other meetings of the Lodge.
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ARTICLE 29
(Official Ritual)
SECTION 1
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There
shall be an Official
Ritual of this Lodge which shall be known as the Fraternal Order of
Police Ritual.
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ARTICLE 30
(Amendments)
SECTION 1
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Amendments
to the
Constitution and the By-laws as outlined herein may be amended in the
following manner:
A. Proposed amendments to this Constitution and By-laws shall be
submitted in writing to the Recording Secretary at least thirty (30)
days prior to the next regular General Membership meeting and at least
60 days prior to the General Membership meeting at which it will be
voted on.
B. The Recording Secretary shall supply copies of the proposed
amendment(s) to each member of the Board of Directors and to each
member present at the General Membership meeting prior to the meeting
at which time the amendment(s) shall be voted on.
C. The proposed amendment(s) shall then be voted on at the next general
membership meeting not to exceed 90 days from the receipt of the
proposed amendment(s) by the Recording Secretary. The amendment(s)
shall require two-thirds vote of those members present at that meeting
to adopt the amendment(s).
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ARTICLE 31 (Dues
& Assessments)
SECTION 1
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Initiation
fee and/or
annual dues for active members shall be determined by the Board of
Directors with the approval of the membership.
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SECTION
2
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Initiation
fee and/or
annual dues for Associate membership shall be determined by the Board
of Directors with the approval of the membership.
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BY-LAWS
ARTICLE 1 (Name)
SECTION 1
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No
member shall use the
name or insignia of the Fraternal Order of Police Jerrard F. Young
Lodge #1 except as authorized by the Constitution and By-laws, the
Board of Directors or as set forth herein.
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SECTION
2
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The
unauthorized
use or the abuse of the name or insignia of the Fraternal Order of
Police
Jerrard F. Young Lodge #1 or the infringement of a trademark thereof by
a member shall be grounds for discipline, including suspension,
expulsion,
removal from office or revocation of lodge charter.
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SECTION
3
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The
Recording Secretary
shall promulgate such rules as he deems necessary to protect, police,
regulate and license the trademarks of the Jerrard F. Young Lodge #1
and to ensure that the name and insignia of this Lodge is used only for
the purposes established by and in accordance with the authority
granted by the Board of Directors.
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ARTICLE 2
(Character)
SECTION 1
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The
Lodge shall be
cognizant of all matters of local and national scope and concern
affecting the welfare and interests of law enforcement officers and
their dependents. The Board of Directors, or in case of emergency, the
President, shall take such immediate action as shall be necessary to
safeguard their welfare or interests by providing aid and such other
services as shall be required.
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SECTION
2
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In
regional or national
matters the Board of Directors or the President may provide such legal
or technical advisory services as may be appropriate.
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ARTICLE 3
(Definitions) [ R E S E R V E D ]
ARTICLE 4
(Membership)
SECTION 1
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The
Lodge shall be the
judge of its membership, subject to the provisions of this Constitution
and By-laws.
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SECTION
2
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Any
member "not in good
standing" as defined in the Constitution, Article 3, Section 1 may be
denied all benefits and privileges not specifically denied by any
other section of these By-laws by a majority vote of the Board of
Directors.
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| SECTION
3 |
Applications
for
membership to the Lodge shall be on forms prescribed and shall be
accompanied
by the initiation fee and one (l) year's annual dues, payable in
advance, as determined by the Board of Directors.
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SECTION
4
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Applications
for
membership to the Lodge shall be referred to the Membership Committee
who shall
conduct an investigation of the applicant's qualifications.
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SECTION
5
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The
Membership Committee
shall, upon completion of its investigation, recommend to the general
membership for election, their acceptance or rejection.
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SECTION
6
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The
Recording Secretary
shall notify an applicant within ten (10) days, as to the acceptance or
rejection of his application by the general membership. There shall be
no appeal.
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SECTION
7
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The
applicant, after
having been notified of his acceptance to membership, shall present
himself for initiation at a general membership meeting within three (3)
months from the date of such notification. Special exceptions to this
rule shall be allowed at the discretion of the Board of Directors.
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ARTICLE 5
(Organization)
SECTION 1
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The
regular meetings of
the general membership of this Lodge shall be held each month on the
day and time specified by the membership, at such place as is
designated by the Board of Directors.
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SECTION
2
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The
Board of Directors
shall meet at least once a month on the day and time specified by the
President of the Lodge. The locations of these meetings shall be
arranged by the Recording Secretary.
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SECTION
3
|
At
any general membership
or special meeting of the Lodge fifteen (15) or more active members and
a majority of the Elected Officers shall constitute a quorum.
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SECTION
4
|
The
majority vote of the
members present shall govern all matters pertaining to the Lodge
business except where otherwise directed by this Constitution and
By-laws.
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SECTION
5
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At
all general membership
and Board of Directors meetings a register shall be kept by the
Recording Secretary of all members that are present.
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ARTICLE 6
(Elections)
SECTION 1
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Any
member in "Good
Standing" for a period of twelve (12) consecutive months or more
immediately preceding the holding of any election and who has met all
other requirements of the By-laws shall be eligible for election to any
office.
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SECTION
2
|
Nomination
for Officers
shall be held at the regular meeting in October of each odd numbered
year.
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SECTION
3
|
Eligible
members
seeking nomination may do so by submitting notice to the Recording
Secretary
on or before the date of the nominations meeting.
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SECTION
4
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Nominations
for office
shall also be entertained from the floor at the nomination meeting. The
nomination must be personally accepted by the nominee.
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SECTION
5
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No
member shall be a
nominee for more than one (1) elective office.
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SECTION
6
|
There
shall be a
nominating committee, consisting of three Active Members, who will
verify the eligibility of the candidate seeking the elective office.
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SECTION
7
|
Election
of Officers shall
be by secret ballot at the regular meeting in November of each odd
numbered year.
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SECTION
8
|
The
names of all nominees
shall appear on a printed ballot the day of the election. The order
in which the names appear within each office shall be determined by a
random process.
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SECTION
9
|
There
shall be an
Election Committee consisting of such Active Members as necessary for
the orderly process of the election.
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SECTION
10
|
The
Election Committee
shall be responsible for the voting poll(s), at the location(s)
designated by the Board of Directors, which shall be open to members on
election day from 7:00 a.m. to 7:00 p.m. These particular hours will be
adhered to
unless an official recommendation is made by the Board of Directors who
may alter said hours if deemed necessary.
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SECTION
11
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The
Election Committee
shall be responsible for maintaining order at the poll(s) and for
insuring the polling is conducted in an orderly, neutral atmosphere.
The Election Committee shall be responsible for the security of all
ballots and for the integrity of the voting procedure. The Election
Committee shall, during polling hours, maintain the voting area in such
manner as to keep the area free from discarded campaign paraphernalia
and assorted literature distributed by the various candidates.
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SECTION
12
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Upon
completion of the
voting, the Election Committee shall count the votes immediately. The
candidate receiving the highest number of votes shall be declared
elected.
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SECTION
13
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In
case of a tie between
candidates having the highest number of votes in one office, a run-off
election shall be held within ten (10) days.
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SECTION
14
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The
President shall
appoint a Judge of Election the day of the election and prior to
casting of ballots.
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SECTION
15
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The
Judge of Election
shall supervise the counting of votes and report the results to the
membership. The decision of the Judge of Election shall be final.
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SECTION
16
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The
Judge of Election
shall instruct the Election Committee to abstain in any way whatsoever
from aiding or assisting voters in their selection of any or all
perspective candidates.
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SECTION
17
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The
installation of the
elected Officers shall be held at the general membership meeting
in January in the forthcoming year.
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SECTION
18
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The
type of affair for the
installation of the elected Officers shall be the decision of the Board
of Directors.
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ARTICLE 7 (Board of
Directors)
SECTION 1
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Any
member of the Board of
Directors who shall miss any three General membership or Board of
Directors meetings or any other meeting which is called within any
calendar year without the approval of the President or Vice President
shall
be declared absent and the office which the member holds shall be
declared
vacant.
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ARTICLE 8
(President) [ R-E-S-E-R-V-E-D ]
ARTICLE 9 (Immediate
Past President) [
R-E-S-E-R-V-E-D ]
ARTICLE 10 (Vice
President) [ R-E-S-E-R-V-E-D ]
ARTICLE 11
(Recording Secretary)
SECTION
1
|
The
Recording Secretary
shall maintain a book known as the "Book of Amendments to the
Constitution and By-laws" which shall be authenticated by the Seal of
the Lodge and the signature of the President.
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SECTION
2
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The
Recording Secretary
shall maintain a book known as the "Book of Motions" which shall be
authenticated by the Seal of the Lodge and the signature of the
President.
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SECTION 3
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The
Recording Secretary
shall, whenever it is deemed necessary, prepare and circulate a
newsletter pertaining to the activities of the Lodge to all of the
membership.
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SECTION
4
|
The
Recording Secretary
shall give written notice to all applicants for membership to the Lodge
of their election or rejection.
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SECTION
5
|
The
Recording Secretary
shall notify appropriate members of all special meetings. The
notification shall include the day and time and location of such
meetings. Such notifications may be made by mail, telephone, posting at
the Lodge or by other means reasonably designed to notify members under
the particular circumstances.
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SECTION
6
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The
Recording Secretary
shall furnish a bond for the faithful performance of his duties
performed by his office. The bond will be in such form and amount as
approved by the Board of Directors and will be paid for by the Lodge.
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ARTICLE 12
(Financial Secretary)
SECTION 1
|
The
Financial Secretary
shall at the close of each meeting deliver to the Treasurer the total
amount of all receipts received.
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SECTION
2
|
The
Financial Secretary
shall notify, in writing, all members who are in arrears of their dues
or assessments in violation of the Constitution, Article 25, Section 1
and shall notify the Board of Directors as soon as possible of any
member suspended for non-payment of dues or assessments.
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SECTION
3
|
The
Financial Secretary
shall certify and forward all per capita tax to the National FOP as
appropriate.
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SECTION
4
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The Financial Secretary
shall furnish a bond for the faithful performance of his duties
performed by his office. The bond will be in such form and amount as
approved by the Board of Directors and will be paid for by the Lodge.
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ARTICLE 13
(Treasurer)
SECTION 1
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The
Treasurer shall
deposit all funds collected into a bank which have been approved by the
Board of Directors.
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SECTION
2
|
The
Treasurer shall set up
individual accounts for funds as needed.
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SECTION
3
|
The
Treasurer shall submit
monthly reports to the Board of Directors and to the general membership
of the financial condition of the Lodge.
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SECTION
4
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The
Treasurer shall cause
to have the Lodge books and records audited annually as of June 30, by
a certified public accountant as specified by the Board of Directors.
The Lodge books and records shall include the books and records of the
Club.
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SECTION
5
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The
Treasurer shall
furnish a bond for the faithful performance of his duties performed by
his office such form and amount as approved by the Board of Directors
to be paid for by the Lodge.
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ARTICLE 14
(Conductor)
SECTION 1
|
The
Conductor shall guide
all candidates through the Initiation Ceremony and introduce them to
the membership.
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SECTION
2
|
The
Conductor shall
perform such duties as the President may require.
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ARTICLE 15 (Guards)
SECTION 1
|
The
Guards shall permit
only qualified persons to enter or remain in the Lodge hall or meeting
place.
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SECTION
2
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